Be limitless, go paperless

Custom Scanning Solutions

Eliminate project delays and customer response times with a
tailor made document scanning solution

Custom Scanning Solutions
Start your paperless journey here

Guardian Scanning uses Fujitsu

Guardian Scanning Solutions is a new company based in Centre Wellington serving Guelph, Kitchener/Waterloo, Cambridge, Milton and surrounding areas.

We offer the following services to help your company make major decisions about going paperless.

  • Electronic Records Management Systems
  • Document Scanning Services
  • Consulting Services
  • Archive-Retrieval Strategies and best practices
  • Equipment and Document management software sales and support

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We make it easy for you to stay focused on your core business

Whether you are considering going paperless or have started the journey but need regular help, we can offer a tailor-made solution based on your needs and budget.
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We are proudly operating as a fully licensed and exclusive representative of Image Advantage in the Guelph, Kitchener/Waterloo, Cambridge and surrounding areas.  Image Advantage are a tried and trusted Document Scanning and Archiving company based near Kingston, Ontario. Image Advantage have scanned and archived over 24 million pages in the last 20 years. We here at Guardian Scanning Solutions will work seamlessly together with our colleagues at Image Advantage to offer you local support in all your document scanning needs. Please see the Image Advantage website for more details.

The Benefits of Document Scanning

Let Us help your Company Improve Efficiency

 

Even with an efficient physical filing system, a  business could spend many hours searching for misplaced files and documents.  Scanning and creating a digital document and file system could reduce or eliminate project delays and customer response times.

PAPER & DOCUMENT SCANNING

We scan various types and sizes of documents.

  • Letter
  • Legal & Ledger Min ADF: 52 mm x 74 mm (2 in. x 3 in.)
  • Max ADF: 297 mm x 420 mm (11.7 in. x 16.5 in.)
  • Max Flatbed 304.8 mm x 457.2 mm (12 in. x 18 in.)
  • Photos, Slides and negatives
  • Business cards (Allowing you to import the data to your Email Client like Microsoft Outlook)
  • Receipts
  • Invoices, health records, Transportation shipping documents
  • Bound books and Hand written Notebooks for safekeeping and sharing
  • Large format Engineering and Architectural drawings and maps

BENEFITS OF SCANNING

The benefits of document scanning and going digital can help your company in many ways.

  • Save Time
  • Save Money
  • Never lose documents
  • Security
  • Free up office space
  • Reduce the cost of expensive on-site/off-site document storage
  • Quick Access to documents
  • Environmentally Friendly

Our Services

Streamline the way your company handles documents and records.
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Guardian Scanning Solutions, in partnership with Image Advantage work together, to create custom scanning and digital solutions that help you streamline the way your company handles documents and records.  Digitally scanned documents broaden your company’s ability to archive, access and share documents. Readily available documents and information can improve efficiency and productivity.

This partnership benefits you, by offering you the same high quality services and industry solutions, in Guelph, Kitchener/Waterloo, Cambridge and surrounding areas.

CONSULTING SERVICES

You may need to convince others in the company, let us come and present to you and your team. Going paperless is an enterprising task and you simply want to understand what is involved so you can initiate a feasibility study and have enough information to budget this project.

ONSITE SCANNING & RECORDS

Planning Record Storage

Organization and purging of records.  Please contact us for more information.

Onsite Scanning is offered for convenience and to keep sensitive documents in your office.

Please contact us for more information or to arrange an onsite service.

ELECTRONIC RECORDS MANAGEMENT

Before the document scanning takes place, it is critical that we understand what YOUR needs are.  Some of the questions we ask in a preliminary meeting are:

  • What type of documents are you storing?
  • How will you search them and who can have access to what within your company?
  • What document File Classification system is most appropriate for your industry?
  • Do you need to bring these documents into an existing software that you use?
  • Are the documents for archiving only or still active and will be changed but need to remain digital?

When we understand fully what your company needs, we will propose a custom solution that works for you.  This solution will be tweaked until you are satisified.

CLOUD STORAGE SOLUTIONS

Secure douments in the cloud

We are pleased to offer Canadian Compliant Cloud storage services to help your business or organization comply with Canadian Federal Privacy laws through our affiliations and partners. Contact us at Guardian Scanning Solutions to discuss what options are available to you today.

RECORD MANAGEMENT SOFTWARE SALES

Selecting the right software to access your digital records is very important. We can help you create procedures so your organization can access the records correctly while keeping your Legal, financial and HR compliant, let us show you how.

SCANNERS & EQUIPMENT SALES

Through our partnership with Image Advantage, we are proud to offer a wide range of quality Fujitsu individual, workgroup and departmental scanners.

Industry Solutions and Special Services

We at Guardian Scanning Solutions can offer a number of specialized services to accommodate for the needs of your particular industry.

Most companies produce a lot of paper records and files but there are some industries or professions that are literally buried in paper and surrounded by overflowing file cabinets. There are many reasons to store and maintain records for a certain amount of time, but it makes more sense to store them electronically. We can work with these industries and professions and can provide special services that can make them more efficient and more profitable.

  • Accounting Firms
  • Schools and Libraries
  • Engineering and Architecture
  • Surveyors

Trucking and Transportation

Transport industries can produce a large amount of daily documents, invoices and logs that require a systematic approach to keep organized and accessible.

Discuss with us the ways in which we can provide you customized and efficient document scanning solutions to keep everything on the road.

Law Firms

Archive low usage documents at low cost, Offer quick turn Litigation Support ensuring confidentiality by offering to scan at your facility so your documents never leave your office. Today’s litigation systems are using digital files more and more but there are clear industry specific guidelines on what is admissible in a court case.

  • Manage your time by having access to electronic files
  • Quickly search for documents using keywords and filenames.
  • Consider our solutions to integrate your client files and support documents into the litigation support software of your choice
  • Let us determine the best way to integrate following industry specific guidelines.

Doctors & Dentists

Understand your current system and propose a solution to integrate your client records to your existing software system or develop a new system catered to your needs.

This can all be done at your location so the client records never leave your office, ensuring both security and efficiency for you and your clients.

Get in Touch!

If you would like to know more about how we can help your company go paperless, give us a call at

Tel: 519 846 8505

or send us an email using the form below

Woman surrounded by stacks of paper

We here at Guardian Scanning Solutions would be happy to consult with you to discuss your personalized document scanning and storage solutions.

Call us, email us, or set up a meeting in-person to explore how you can take the first steps toward faster, safer and smarter document management.

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